Palm Bay Fair Vendor Form

---

DATES

Saturday, October 17-26,2025

The Palm Bay Fair’s highly experienced management team at Brevard Productions Inc., will operate the festival. BPI has been producing events in Brevard County for three decades including the Space Coast Seafood & Music Festival, Space Coast Home Shows, Space Coast State Fair, over 130 concerts, The Space Coast Sports Hall of Fame, The Central Florida Humanitarian Awards and much more. 

We understand what is important to you and we will do our utmost to meet your expectations.

The fair will draw thousands of eager shoppers from across the Southeast to the beautiful, palm tree lined grounds of Space coast Harley Davidson Fairgrounds

Artist parking behind your booth or close to your booth.

RV parking is available on-site, water hookups are available.

Easy load-in and load-out.

Overnight Security.

Music and lots of activities.

Wide variety of Food and Drink.

Attracts tens of thousands of attendees.

Tourism council support.

DATES:

Saturday, October 17-26, 2025

**There is no rain date – be prepared for the possibility of showers

Please call 321-323-4460 with any questions.

1. Arts and Crafts: The local organizing committee will judge the entrants. These items must be one hundred percent handcrafted by the artists. Food is not accepted in this category.

Outside spaces are 12' x 12'

2. Non-handcrafted re-sale: Foods like dips/sauces, jewelry, Scentsy, Avon, etc.

Outside spaces are 12' x 12'

3. Business booths: banking, insurance, medical etc.

Outside spaces are 12' x 12'

4. Food and beverage vendors please call 321-323-4460 for more information and booking-in.

5. Non-profit registered organizations:

Outside spaces are 12 x 12 

Please call (321)323-4460 for booth rate information as well as any special requests for power or tables etc.

All vendors will provide their own tents and or canopies or we can rent one for you. For aesthetics, please use white tents if you are able. 

We can arrange for tents, tables, chairs and power access for you if needed. Please check all that you require on the application form with payment.

Please note:

Please complete the online application and submit payment as soon as possible to avoid disappointment. 

Only a certain number of vendors will be possible in each category, so please apply today. Your paid application does not guarantee acceptance. Please call 321-323-4460 with any questions. 

Set up of booths is on the opening day of the fair. October, 17 from 11:00AM - 4:00PM. If you require more time please contact (321)323-4460 and this will be arranged for you.

The gates for the festival will open at 5:00PM sharp and we all want to provide a very attractive and professional presentation for our guests, so please come early and be prepared. Walk through will be at 4:30PM.

Please make sure that your tent is staked and held down sufficiently. We suggest that you take down your tent cover at night and cover your merchandise when we close incase of overnight winds - but that is at your discretion. There will be overnight security but we are not responsible for any loss that you might incur. Please do not stop selling before closing time as late guests want to shop too. Please do not drive in early or late, do not block any driveways or other vendors and be courteous at all times, as we are all going to work together to have a wonderful festival. 

If your application is not accepted, your payment will be returned quickly. 

If you cancel prior to October 1, 2025, you will receive a 100% refund. If you cancel after October 1,2025 you will receive a 100% refund credit for one of our future events. 

All fees are subject to a 7% Florida Department of Revenue Sales and Use Tax, which we must collect and pay to the state, so please include that with your payments.

Do's and Don'ts:

Be courteous and friendly. This festival is at a terrific location and it will be marketed widely to attract the largest possible attendance. We believe that our vendors will do very well but as you know, there are never any guarantees in this business. 

Please do not play any loud music that might bother others. No-wifi is available at this present time. Please collect and remit the Florida State Sales tax of 7% in Brevard County on your applicable sales. Before January 20,2026, please provide us with a certificate of insurance that you are covered with insurance.